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Board Meeting

September 26 @ 9:00 AM PDT

BOARD OF DIRECTORS -MEETING AGENDA
9:00 September 26, 2018
41550 Eclectic Street Palm Desert, CA 92260
6186 North East Rosebay, OR 97124 or 6114 Terrace Drive Johnston, Iowa 50131

I. CALL TO ORDER- Roll Call
II. CHANGES OR ADDITIONS TO THE AGENDA
In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action.

III. PUBLIC COMMENT / PRESENTATIONS
Public Comments: Persons wishing to speak are requested to fill out a comment card so they may be recognized at the appropriate time. General comments regarding non- agenda items will be called for at this time. Specific comments regarding agenda items will be called for during discussion of each item. Please be prepared to limit your remarks to three (3) minutes.

Presentation: RAP Website – John Epps

IV. CONSENT CALENDAR – Action Required
A. MEETINGS MINUTES of July 25, 2018 Board meeting (attach. #1)
B. GRANT/ PROGRAM OFFICER REPORT (attach. #2) – Receive and File.
C. CNA-Director Report (attach. #3) – Receive and File.
D. CEO’s REPORT (attach. #4) – Receive and File.
E. FINANCIAL REPORTS-Receive and File Draft Financials up to August 31, 2018 (attach. #5July) (#5Aug)

Staff Recommendation: Approve the July 25, 2018 Minutes and receive and file the Grant, CNA, CEO Reports and Financials as submitted.

Motion:              Second:              Approved:               Opposed:              Abstention Name(s):

V. NEW BUSINESS ITEMS – Action Required

A. Request from Fourth District Supervisor’s office to act as Fiscal Agent for the County’s bilateral agreement with the Mexican state of Oaxaca to host a delegation of artisans and government officials. Funds raised from donations will be used for future events including: cultural events, education immigration, economic development and health care as well as setting up a scholarship for a Dreamer (attach. # 6).

The request is that RAP provide Fiscal Agent responsibilities as an in-kind donation.

Motion:              Second:              Approved:              Opposed:              Abstention Name(s):

B. APPROVE THE 2017-18 Audit (attach. #7A, 7B, 7C, 7D)

The Audit Committee met on Sept. 20 to review and address questions with our auditor, George Holliday with Maryanov Madsen Gordon & Campbell. Due to a lack of quorum, no action was taken. M. Moran and A. Zavala attended, reviewed the entire report and asked questions. They both agreed that the report was acceptable and should be forwarded to the full board for consideration. Mr. Holliday will attend board meeting to make a presentation and address questions.

Staff Recommendation: Approve the 2017-18 Audit and forward a copy of the Audited Financial Statements to the Riverside County Executive Office.

Motion:              Second:             Approved:            Opposed:            Abstention Name(s):

C. Approve the 25th Anniversary 2017- 18 Annual Report
Review the Annual Report (attach. #8) and provide any input for modifications.

Staff Recommendation: To approve the 2017-18 Annual Report and send copy of final to the Riverside County Executive Office.

Motion:              Second:              Approved:              Opposed:               Abstention Name(s):

D. Approve the Contract for Computer Technical Support with Acorn
RAP staff received two bids, Acorn and Egghead (Attach. #9A and #9B). Although the cost is higher with Acorn, staff has determined that their customer service and accessibility is superior. Equipment replacement ($8,583.83) and monthly service costs ($957.50) are included in current year’s budget.

Staff Recommendation: To approve a one year technical assistance contract with Acorn at $11,490.00.

Motion:               Second:             Approved:             Opposed:           Abstention Name(s):

E. Accept the CDBG Grant from the City of Palm Desert in the amount of $2,500 for the Center for Nonprofit Advancement Program (attach. # 10).
Earlier this year, RAP applied to the City of Palm Desert for “Nonprofit solution clinics for nonprofits based in Palm Desert.” The grant amount is $2,500.

Staff Recommendation: To accept the CDBG grant from City of Palm Desert and comply with funding requirements.

Motion:               Second:              Approved:             Opposed:           Abstention Name(s):

F. PERFORMANCE GRANTS, SMALL GRANTS, THE JAMES IRVINE FOUNDATION REGRANTING AND SPONSORSHIP REQUESTS – Action Required
Review of Annual Allocations (attach. #11) and Grants Summary (attach. #12) – Eva Guenther-James

The Grants Committee met on Sept. 11, attended by: C. Borba, A. Zavala, R. Ortega, and Ann Dew.

1. PERFORMANCE GRANTS
a. Colorado River Senior Center $38,400 Requested
To continue the Meals on Wheels program and Health Fair, Commodities. Funds for Meals on Wheels are used for cook’s salary, food and distribution costs.

This is for 17th year funding.
Reviewer’s Rating: 74%.
Interviewed: John Ewing, Executive Director

Grants Committee Recommendation: To approve $38,550 which includes ½ the CNA Membership
Cost.

Motion:              Second:              Approved:           Opposed:            Abstention Name(s):

Operation SafeHouse – Requested $25,000
Funding for the continuation of the on-line texting application. Funding will assist in providing clinical and contractual staff.

This is the 3rd year funding is requested.
Rating: 94%

Interviewed: Danielle Gross, LMFT

b. Lift To Rise (LTR) – Request to reallocate previously approved grant of $75,000.
Due to unanticipated circumstances, LTR would like to split the funding to two positions instead of only one. The two positions are as follows: Research and Development Director $20,000 (cost split with James Irvine Foundation) and Operations Manager ($55,000). Heather Vaikona, Executive Director of LTR addressed questions from Committee.

Grants Committee: To approve the reallocation of funding.

Motion:             Second:             Approved:           Opposed:           Abstention Name(s):

2. THE JAMES IRVINE FOUNDATION (TJIF) REGRANTING
Three Funding Goals for this funding include: Communications, Know Your Rights and Deportation Support. $150,000 originally available for re-granting, remaining amount is $70,000.

a. TODEC Legal Center – Requested $ 10,000

The board approved $10,000 in June 2018 and directed staff to check back with applicant in Sept. to determine if funds were depleted to consider allocating an additional $10,000. Staff provided information to demonstrate that the applicant has used funding and is in need of additional funds.

Grants Committee Recommendation: For the board to approve $10,000.

Motion:             Second:            Approved:            Opposed:            Abstention Name(s):

VI. INFORMATIONAL ITEMS– Committees and Community Events – No Action

A. EXECUTIVE–Met on July 9. Approved June 11 Minutes. #13 Next meeting tentatively set for Oct 8.
B. MENTAL HEALTH – Met on April 26. Next meeting Oct. 18 at 3:30 PM.
C. GRANTS – Met on Sept. 11. Approved June 9 Minutes, attach. #14. Next meeting set for Oct. 15.
D. CNA– Please refer to CNA Director’s Report, Attach. #3.
E. FACILITIES– Met on July 25. Approved May 23 Minutes, attach. #15. Set to meet Sept. 26 after the board meeting.
F. NOMINATION – To meet October 8, 2018 at 10 AM for consideration of one candidate for the board.
G. GOVERNANCE – Met on June 12 and plan to meet Sept. 26 at 8:30 AM.
H. FINANCE AND INVESTMENT – Met on July 12 and July 17.

VI. BOARD MEMBER / STAFF COMMENTS
Reminder “Give or Get” Board letter sent in early September.

VIII. CLOSED SESSION:

Personnel: CEO, Grants Manager, CNA Director, Facilities Manager/Executive Assistant, CNA Services Manager.

IX. ADJOURNMENT: Next meeting is October 24 2018 at 9:00 AM at 41550 Eclectic St. Palm Desert.

Agenda Posting: Agendas will be posted on the Foundation website – www.rapfoundation.org – a minimum of 72 hours prior to the meeting date. All public record documents for matters on the open session of the Agenda are available for inspection at the meeting listed in this Agenda, and at the following location three (3) days prior to the meeting date: Regional Access Project Foundation, 41550 Eclectic St. Palm Desert, CA 92260. If a public record document that relates to a matter on the open session of the Agenda is distributed less than 72 hours prior to the meeting date, the public record document shall be available for inspection, at the same time it is distributed, at the address listed above. Upon request, this agenda will be made available in
appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990.

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Details

Date:
September 26
Time:
9:00 AM